Office Assistant (Part-Time Mental Health Division)
3.
0 Appleton, WI Appleton, WI Part-time Part-time $20.
73 - $23.
33 an hour $20.
73 - $23.
33 an hour 4 days ago 4 days ago 4 days ago CORE VALUES Invested in Serving Devoted to positively impacting our communities Better Together Inspire unity by promoting collaboration, trust and respect Create Progress Encourage growth through innovation to advance and succeed Support Through Compassion Prioritize one another through communication, inclusion and transparency to bolster our community Position Purpose The Office Assistant performs a variety of general and specialized administrative functions to assist the Department of Health and Human Services with providing services to the public.
Office Assistant staff will be cross trained within other divisions of Health and Human Services.
Schedule:
Monday 3:
00 p.
m.
- 7:
00 p.
m.
Tuesday 1:
00 p.
m.
- 5:
00 p.
m.
Wednesday 1:
00 p.
m.
- 5:
00 p.
m.
Thursday 1:
00 p.
m.
- 5:
00 p.
m.
Friday 1:
00 p.
m.
- 5:
00 p.
m.
Remote work will be considered for 1 shift per week after adequate training.
Outagamie County offers benefit options to those that work 20 hours or more/week.
Exclusions may apply 1.
Health, Dental, and Vision options start the first of the month following 1 Full Month of employment.
2.
HSA (Health Savings Account) or a FSA (Flexible Savings Account) options 3.
Life Insurance for Full-Time Employees (Paid for by the County) 4.
Short-term Disability (optional) 5.
Long-term Disability for Full-Time Employees (Paid for by the County) (OCDSA Union members excluded) 6.
Paid Vacation, Holidays, Floating Holidays, and Sick time 7.
Employee and Family Health Clinic located in the County Administration Building (for employees, spouses and dependents ages 2 and older covered by a county health plan).
8.
Behavioral Health Services for employees available at OC Employee & Family Clinic 9.
Continuing Education 10.
Pet Insurance Discount option 11.
Retirement Options:
Deferred Comp (Public Sector Retirement Savings Plan) Wisconsin Retirement System (retirement pension plan in which the county pays a portion and the employee pays an amount) Outagamie County offers Benefit options and paid time off for team members that work 20
or more hours per week.
Learn more today by visiting:
https:
//www.
outagamie.
org/government/departments-f-m/human-resources/employee-benefits-information Outagamie County Diversity Statement:
Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive.
We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities.
We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities.
We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement.
We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained.
Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.
Key Responsibilities The following duties are most critical for this position.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Effectively communicating with the public.
Greeting and directing the public, providing program information, answering multi-line telephone, taking messages, making referrals to other services when appropriate, and otherwise assisting the public.
Gathers and documents information to determine client enrollment into programs.
Schedules appointments.
Enters data and program specific information into various computer systems, programs, and case files.
Prepares, edits and revises various documents including correspondence, reports, meeting minutes, questionnaires, etc.
, from handwritten notes, recorded voice dictation, meeting information, or prior documents, using typewriter or computer and word processing and speech recognition software.
Opens, maintains, and closes electronic or hard copy files/charts.
Performs file maintenance and destruction following applicable policy and procedure.
Scans documents into electronic case files.
Develop and maintain spreadsheets, create charts and tables, or generate reports.
Process, distribute, and/or scan mail following standard procedures.
Processes paperwork specific to the assigned division.
Prepares legal documents and processes paperwork for court actions.
Opens and files court documents as appropriate.
Coordinates serving the client with court documents.
Completes background checks and performs notary duties May provide financial assistance functions to Department and/or clientele including depositing checks and allowances, setting up and maintaining payment accounts, preparing bills, handling petty cash and maintaining associated records, preparing billing statements, preparing requisitions or purchase orders.
Maintains inventory of office and computer supplies, forms, papers, verify bills when received, and arranging for payment.
Education/Certifications/Experience Requirements Minimum of a high school diploma or GED equivalent with at least two years of office experience.
Experience in Word, Excel, machine transcription, scanning, and public contact preferred.
Or any combination of education and experience that provides equivalent knowledge, skills, and abilities Required or Preferred Skills Knowledge of and ability to use modern office practices, procedures, and equipment.
Skill in operation of computers and software programs utilized by the department.
Demonstrated ability to type a minimum of 40 wpm with 95% accuracy.
After the first year, will demonstrate ability to type 50 wpm with 95% accuracy.
Effectively communicate in English.
The ability to understand and follow written and oral instructions.
Determine priorities, multi-task, plan and organize work schedule to meet deadlines and goals.
Respect individual and their differences, and work with members of all socioeconomic groups.
Maintain confidentiality and accountability Establish and maintain effective working relationships with co-workers, other county and department employees, and the general public.
Ability to add, subtract, multiply, divide, and figure simple mathematical calculations.
Ability to lift, carry, push, pull or otherwise move up to 20 pounds.
Understand and use proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Outagamie County offers Benefit options and paid time off for team members that work 20
or more hours per week.
Learn more today by visiting:
https:
//www.
outagamie.
org/government/departments-f-m/human-resources/employee-benefits-booklet OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Appleton, WI Appleton, WI Part-time Part-time $20.
73 - $23.
33 an hour $20.
73 - $23.
33 an hour 4 days ago 4 days ago 4 days ago CORE VALUES Invested in Serving Devoted to positively impacting our communities Better Together Inspire unity by promoting collaboration, trust and respect Create Progress Encourage growth through innovation to advance and succeed Support Through Compassion Prioritize one another through communication, inclusion and transparency to bolster our community Position Purpose The Office Assistant performs a variety of general and specialized administrative functions to assist the Department of Health and Human Services with providing services to the public.
Office Assistant staff will be cross trained within other divisions of Health and Human Services.
Schedule:
Monday 3:
00 p.
m.
- 7:
00 p.
m.
Tuesday 1:
00 p.
m.
- 5:
00 p.
m.
Wednesday 1:
00 p.
m.
- 5:
00 p.
m.
Thursday 1:
00 p.
m.
- 5:
00 p.
m.
Friday 1:
00 p.
m.
- 5:
00 p.
m.
Remote work will be considered for 1 shift per week after adequate training.
Outagamie County offers benefit options to those that work 20 hours or more/week.
Exclusions may apply 1.
Health, Dental, and Vision options start the first of the month following 1 Full Month of employment.
2.
HSA (Health Savings Account) or a FSA (Flexible Savings Account) options 3.
Life Insurance for Full-Time Employees (Paid for by the County) 4.
Short-term Disability (optional) 5.
Long-term Disability for Full-Time Employees (Paid for by the County) (OCDSA Union members excluded) 6.
Paid Vacation, Holidays, Floating Holidays, and Sick time 7.
Employee and Family Health Clinic located in the County Administration Building (for employees, spouses and dependents ages 2 and older covered by a county health plan).
8.
Behavioral Health Services for employees available at OC Employee & Family Clinic 9.
Continuing Education 10.
Pet Insurance Discount option 11.
Retirement Options:
Deferred Comp (Public Sector Retirement Savings Plan) Wisconsin Retirement System (retirement pension plan in which the county pays a portion and the employee pays an amount) Outagamie County offers Benefit options and paid time off for team members that work 20
or more hours per week.
Learn more today by visiting:
https:
//www.
outagamie.
org/government/departments-f-m/human-resources/employee-benefits-information Outagamie County Diversity Statement:
Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive.
We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities.
We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities.
We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement.
We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained.
Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.
Key Responsibilities The following duties are most critical for this position.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Effectively communicating with the public.
Greeting and directing the public, providing program information, answering multi-line telephone, taking messages, making referrals to other services when appropriate, and otherwise assisting the public.
Gathers and documents information to determine client enrollment into programs.
Schedules appointments.
Enters data and program specific information into various computer systems, programs, and case files.
Prepares, edits and revises various documents including correspondence, reports, meeting minutes, questionnaires, etc.
, from handwritten notes, recorded voice dictation, meeting information, or prior documents, using typewriter or computer and word processing and speech recognition software.
Opens, maintains, and closes electronic or hard copy files/charts.
Performs file maintenance and destruction following applicable policy and procedure.
Scans documents into electronic case files.
Develop and maintain spreadsheets, create charts and tables, or generate reports.
Process, distribute, and/or scan mail following standard procedures.
Processes paperwork specific to the assigned division.
Prepares legal documents and processes paperwork for court actions.
Opens and files court documents as appropriate.
Coordinates serving the client with court documents.
Completes background checks and performs notary duties May provide financial assistance functions to Department and/or clientele including depositing checks and allowances, setting up and maintaining payment accounts, preparing bills, handling petty cash and maintaining associated records, preparing billing statements, preparing requisitions or purchase orders.
Maintains inventory of office and computer supplies, forms, papers, verify bills when received, and arranging for payment.
Education/Certifications/Experience Requirements Minimum of a high school diploma or GED equivalent with at least two years of office experience.
Experience in Word, Excel, machine transcription, scanning, and public contact preferred.
Or any combination of education and experience that provides equivalent knowledge, skills, and abilities Required or Preferred Skills Knowledge of and ability to use modern office practices, procedures, and equipment.
Skill in operation of computers and software programs utilized by the department.
Demonstrated ability to type a minimum of 40 wpm with 95% accuracy.
After the first year, will demonstrate ability to type 50 wpm with 95% accuracy.
Effectively communicate in English.
The ability to understand and follow written and oral instructions.
Determine priorities, multi-task, plan and organize work schedule to meet deadlines and goals.
Respect individual and their differences, and work with members of all socioeconomic groups.
Maintain confidentiality and accountability Establish and maintain effective working relationships with co-workers, other county and department employees, and the general public.
Ability to add, subtract, multiply, divide, and figure simple mathematical calculations.
Ability to lift, carry, push, pull or otherwise move up to 20 pounds.
Understand and use proper body mechanics.
OUTAGAMIE COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
Outagamie County offers Benefit options and paid time off for team members that work 20
or more hours per week.
Learn more today by visiting:
https:
//www.
outagamie.
org/government/departments-f-m/human-resources/employee-benefits-booklet OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER.
IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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