Recruitment Assistant
Come join the City of Appleton! Here at the City, you'll have the opportunity to grow and enjoy your best life through challenging work, great teams, training opportunities, flexible work arrangements, and making a lasting impact on the communityWe welcome and respect all employees as they areCome join our team--you belong here! The City of Appleton is seeking a full-time Recruitment Assistant This is complicated, responsible, and confidential administrative work which involves the performance of complex work assignmentsWork involves performing independently a wide range of various recruitment related duties as well as administrative duties for the Human Resources Generalist positionsWork requires the exercise of confidentiality, initiative, attention to detail, independent judgment, and discretion in handling delegated administrative assignmentsWork is performed under the general supervision of the Deputy Director of Human Resources Qualifications This position requires a High School diploma or equivalent, vocational/technical training in secretarial science, three to five years personnel office clerical experience, or equivalent combination of experience and training which provides the necessary knowledge, abilities, and skills. Essential Job Functionso Coordinates hiring process for all permanent and seasonal positions:
places ads, processes applications, prepares and scores testing materials, administers typing/data entry tests and written tests, sets up interviews, physicals, psychologicals; sends all correspondence. Maintains hiring process spreadsheets and records.o Conducts all criminal background checks for final candidates and coordinates and conducts background checks for seasonal, volunteers and coaches.o Performs background checks required by outside agencies.o Oversees/tracks/maintains files in regards to the Appleton Police Department's function in the Police Officer hiring processes.o Completes all job postings and announcements to comply with labor agreements.o Assists with maintaining the City HRIS system as it relates to employee status and pay rates for position changes and/or transfers.o Maintains employee master payroll system, which involves running computer programs for cost of living increases and non-union performance adjustment increases.o Maintains city-wide glance chart book, which details the rates, rate steps and salary schedules for all City employees.o Revises and maintains all union contracts upon ratification.o Updates, mails and/or routes Recruitment Status Report and Open Position List weekly. Updates the Open Position List on the Human Resources website weekly.o Compiles and maintains Equal Employment Opportunity (EEO) files, collects and enters data.o Acts as liaison between employees, supervisors and personnel management.o Assists staff in a number of complex projects.o Performs correspondence for professional staff members including typing/data entry and filing.o Updates and maintains the City's CDL and Random Drug Screen programs.o Maintains regular punctual and predictable attendance, works overtime and extra hours as required.Other Job Functionso Maintains seasonal employee files for evaluations and pay increases.o Assists with benefit questions when Benefits Coordinator is not available.o Runs query reports from pulling information as needed.o Assists with walk-in traffic, processing mail, screening/referring calls.o Assists with Human Resources record retention, purges and maintains archive files.o Performs confidential clerical functions for supervisors and department heads from other departments.o Prepares correspondence for Director and Deputy Director of Human Resources. Recommended Skills Administration Attention To Detail Commercial Driver's License (Cdl) Confidentiality Data Entry Filing Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
places ads, processes applications, prepares and scores testing materials, administers typing/data entry tests and written tests, sets up interviews, physicals, psychologicals; sends all correspondence. Maintains hiring process spreadsheets and records.o Conducts all criminal background checks for final candidates and coordinates and conducts background checks for seasonal, volunteers and coaches.o Performs background checks required by outside agencies.o Oversees/tracks/maintains files in regards to the Appleton Police Department's function in the Police Officer hiring processes.o Completes all job postings and announcements to comply with labor agreements.o Assists with maintaining the City HRIS system as it relates to employee status and pay rates for position changes and/or transfers.o Maintains employee master payroll system, which involves running computer programs for cost of living increases and non-union performance adjustment increases.o Maintains city-wide glance chart book, which details the rates, rate steps and salary schedules for all City employees.o Revises and maintains all union contracts upon ratification.o Updates, mails and/or routes Recruitment Status Report and Open Position List weekly. Updates the Open Position List on the Human Resources website weekly.o Compiles and maintains Equal Employment Opportunity (EEO) files, collects and enters data.o Acts as liaison between employees, supervisors and personnel management.o Assists staff in a number of complex projects.o Performs correspondence for professional staff members including typing/data entry and filing.o Updates and maintains the City's CDL and Random Drug Screen programs.o Maintains regular punctual and predictable attendance, works overtime and extra hours as required.Other Job Functionso Maintains seasonal employee files for evaluations and pay increases.o Assists with benefit questions when Benefits Coordinator is not available.o Runs query reports from pulling information as needed.o Assists with walk-in traffic, processing mail, screening/referring calls.o Assists with Human Resources record retention, purges and maintains archive files.o Performs confidential clerical functions for supervisors and department heads from other departments.o Prepares correspondence for Director and Deputy Director of Human Resources. Recommended Skills Administration Attention To Detail Commercial Driver's License (Cdl) Confidentiality Data Entry Filing Apply to this job. Think you're the perfect candidate? Apply on company site $(document).ready( function() $(#ads-desktop-placeholder).html(
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n Estimated Salary: $20 to $28 per hour based on qualifications.
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